Why This Checklist Matters
Choosing the right POS system is one of the most important decisions for your business’s success. The right system saves you time, reduces errors, improves customer satisfaction, and helps you grow. This checklist will guide you through the must-have features so you can confidently pick a POS that fits your needs—no guesswork needed.
Aireus POS Requirements Checklist
The must-have features for restaurants, hotels, resorts, and bars.
| Category | Requirement | Why It Matters | Yes / No |
|---|---|---|---|
| Software Features | Offers real-time sales dashboards | Allows you to monitor business performance instantly | |
| Provides comprehensive inventory management | Avoids stockouts and manages multiple locations easily | ||
| Enables purchase order creation and supplier tracking | Simplifies restocking and vendor management | ||
| Includes employee time tracking and role-based access | Enhances workforce management and system security | ||
| Allows customization of products, menus, and pricing | Adapts to your unique business needs | ||
| Supports table management and order tracking | Improves efficiency and customer experience in restaurants | ||
| Centralized management of multiple store locations | Streamlines operations for franchises and chains | ||
| Maintains customer profiles and purchase histories | Enables personalized marketing and service | ||
| Integrates loyalty programs and promotions | Increases customer retention | ||
| Supports multi-language user interfaces | Accommodates diverse teams and customers | ||
| Provides digital receipts via email or SMS | Offers convenience and reduces paper waste | ||
| Payments and Checkout | Accepts EMV chip and magnetic stripe cards | Complies with security standards and builds customer trust | |
| Supports contactless payments such as Apple Pay and Google Pay | Enables fast, hygienic checkout | ||
| Works with multiple payment processors | Reduces risk of downtime and provides payment flexibility | ||
| Allows split bills and tipping | Essential for service industries and flexible payment options | ||
| Supports gift cards and store credit | Encourages repeat business | ||
| Meets PCI Data Security Standards | Protects customer payment data | ||
| Security and Compliance | Employs role-based permissions | Restricts access to sensitive functions to authorized staff only | |
| Encrypts all transaction and customer data | Safeguards business and customer information | ||
| Provides automatic, regular software updates | Keeps your system secure with the latest patches | ||
| Offers secure cloud backup and data recovery | Protects your data from loss or theft | ||
| Complies with relevant data privacy regulations | Ensures legal compliance and customer trust | ||
| Integrations | Syncs with popular accounting software like QuickBooks or Xero | Automates bookkeeping and reduces errors | |
| Integrates with eCommerce platforms such as Shopify | Unifies online and offline sales and inventory | ||
| Connects with CRM and marketing tools | Supports targeted marketing campaigns | ||
| Supports kitchen display systems and scales | Enhances operational efficiency in restaurants or specialty stores | ||
| Offers API access for custom integrations | Allows system customization for unique workflows | ||
| Support and Training | Provides 24/7 customer support | Minimizes downtime and ensures help is always available | |
| Includes comprehensive onboarding and training materials | Speeds up staff training and reduces errors | ||
| Offers remote or on-site installation assistance | Ensures smooth setup, especially for multiple locations | ||
| Delivers regular feature updates at no additional cost | Keeps your POS system current without extra fees | ||
| Features an intuitive user interface | Reduces learning curve and increases staff efficiency | ||
| Scalability and Pricing | Offers flexible pricing plans based on terminals and users | Ensures you only pay for what you need | |
| Enables easy addition of new locations and terminals | Supports business growth without expensive upgrades | ||
| Provides cloud-based or hybrid deployment options | Combining accessibility with offline reliability | ||
| Has transparent contracts with no hidden fees | Avoids unexpected costs and long-term obligations |
How To Use This Checklist
- Review each requirement carefully.
- Mark yes or no for features your current or prospective POS system provides.
- Identify critical gaps and prioritize features essential to your business.
- Use this checklist to ask vendors detailed questions during demos.
- Ensure your POS choice aligns with your operational, security, and growth needs.
Ready to Choose the Right POS System?
Do not leave your business success to chance. Aireus POS offers expert guidance, personalized demos, and reliable, scalable POS solutions tailored to your unique needs.
Visit aireuspos.com/contact and let us help you choose a POS system that powers your growth with ease and confidence.
Let’s Get in Touch
Let’s Build Your Perfect POS
We understand the unique demands of the hospitality industry, and we’re here to help you with all your POS needs. Fill out the form or give us a call to get started to discuss how Aireus can support your business.